Job Summary:

The Payroll Supervisor will oversee and supervise the organizations payroll functions, ensuring that pay is processed on time, accurately, and in compliance with government regulations.

Supervisory Responsibilities:

• Recruits, interviews, hires, and trains new staff in the department.
• Oversees the daily workflow of the department.
• Provides constructive and timely performance evaluations.

Duties/Responsibilities:

• Oversees procedures and processes and manages inquiries and requests related to preparation and distribution of various payrolls.
• Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Responsible for the coordination efforts between payroll, human resources, finance/accounting and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor” home” work, overtime, leave balances, head count, and various reports)
• Handle the administration of the electronic timekeeping system. Setup each employee, valid programs for each employee’s charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
• Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Prepares reports and taxes for weekly, quarterly and yearly filings and reporting.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll software, systems, and procedures.
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Proficient with payroll software.

Education and Experience:

• Bachelors degree in Accounting, Business Administration, Human Resources, or related field required.
• Four years of experience in payroll processing with two years in a supervisory or management role preferred.
• Experience with multi-state tax jurisdictions.

Job Summary:

The Payroll Accountant will oversee payroll tax preparations, audits and reporting.  This role will also handle some general accounting responsibilities and serve as a backup to supervise the payroll functions of the organization, ensuring pay is processed on time, accurately, and in compliance with government regulations.

Duties/Responsibilities:

• Audits and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Reconciles and balances all payroll related G/L accounts for multiple entities across multiple states.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll accounting software, systems, and procedures.
• Prepares and files quarterly and annual tax returns.
• Performs other duties as assigned.

Required Skills/Abilities:

• Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software.

Education and Experience:

• Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required.
• At least three years of related experience required.

Job Summary

The Payroll Clerk utilizes and maintains payroll information by collecting, calculating, and entering data into a payroll system that subsequently produces pay for employees through check or direct deposit. The Payroll Clerk updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, job title and department/division transfers, and other required information. The Payroll Clerk also provides payroll information by answering questions and inquiries.

Essential Functions

• Reviews timecards and payroll reports for possible errors before processing payroll.
• Resolves payroll discrepancies by collecting and analyzing information.
• Prepares new hire reporting information and submits as required.
• Updates payroll records by entering changes in exemptions, insurance coverage, deductions, and job title and department/division transfers within required timeframes each week.
• Professionally responds to employee payroll questions by phone or in person (walk-ins).
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Works cooperatively with others while complying with all company policies and procedures.
• Maintains payroll operations by following policies and procedures; and reporting needed changes.
• Verifies payroll liabilities by calculating employee federal and state income and social security taxes and employer’s social security, unemployment, and workers compensation payments.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Assists with calculation of weekly taxes due.
• Prepares reports to verify numbers for the quarterly tax filings.
• Maintains regular and punctual attendance and work hours.
• Other duties as assigned.

Minimum Required Qualifications

Knowledge, Skills, and Abilities:

• Advanced typing/10 key/computer skills (Microsoft Office Suite)
• Prioritizes and manages time effectively
• Demonstrates strong attention to detail/accuracy
• Excellent organizational skills
• Ability to be proactive, anticipate work needs, and follow-through with minimal direction
• Professional telephone skills
• Ability to learn quickly
• Ability to establish cooperative relationships
• Ability to sit and stand for intermittent periods of time

Education and Experience:

• 2 year degree in business or other related field or, (preferred)
• 3+ years doing payroll clerk work (preferred)

Job Summary

This position is responsible, under the direction of the Plant Managers, for policies and programs relating to personnel, staff development, employee recruitment, wage & salary administration, and maintaining effective means of communications between local management and employees. The HR Manager is also responsible for the oversight of benefits administration, labor scheduling, training, and payroll functions within the plant. This position must ensure compliance with all applicable state and federal regulations.

Located in Pasco, Washington, this processing plant is a vegetable processing facility which processes various vegetables, dehydrofrozen potatoes, corn and and other vegetables. Located in Warden, Washington, this processing plant is a potato processing facility which produces dehydrated frozen potatoes and potato flake products.

In addition, the individual in this position must demonstrate initiative, creativity and be self-motivated; along with having the ability to train others when needed. Work relationships and communication are key ingredients to the success of the individual holding this position.

Responsibilities:

• Responsible for recruitment, hiring, and retention of a qualified workforce; create job descriptions, interview process, and selection recommendations to management. Advise location’s management in the maintenance of employment procedures and practices at local levels designed to attract qualified employees for plant and administrative positions.
• Coordinates wage & salary administration with Plant managers and the Corporate Office; sees that wages and salaries are maintained at competitive area levels and that such wage and salary programs are administered soundly; makes recommendations to the management staff on salary ranges for plant and administrative personnel. Update hourly wage brackets and salary pay grades accordingly.
• Advise managers and supervisory personnel on a case by case basis regarding progressive discipline procedures. Monitor all probations and involuntary terminations.
• Responsible for any required personnel reporting, including the annual EEO-1 report.
• Coordinate and supervise the company’s use of external employment sources and programs.
• Responsible for the administration and information of fringe benefits, including but not limited to insurance, vacations, paid holidays, and education assistance programs.
• Establish and maintains open communications lines between all staff levels and Corporate Office. Provide access to management for hourly and non-supervisory personnel. Act as mediator with employee relations issues or instances of internal policies non-compliance.
• Develops a proactive and professional HR Department and staff. Assures proper implementation and delivery of benefits administration, labor scheduling, training, and payroll functions by subordinates.
• Coordinates employee performance management program including appraisals for hourly and salaried employees.
• Assists in the development and administration of internal training programs for supervisors and hourly personnel.
• Develops and maintains various reports for management actions (e.g., recruiting/manning, labor, discipline, turnover/retention, etc.).
• Researches and analyzes changes in Human Resource laws, regulations, trends, and pertinent information in the field. Keep informed on laws and regulations affecting conditions of employment and employee relations and collaborate with appropriate committees and Corporate Office on any related policies and/or practices.
• Ensures fair and consistent administration of company policies.
• Ensures self and all HR staff are performing in an efficient, effective and safe manner.
• Ensures communication and interface with support departments is carried out in a participative and professional manner, that is conducive with operational goals.
• Conducts oneself in a professional manner, ensures confidentiality regarding sensitive issues and consistently adheres to the standards necessary to successfully perform the job functions.
• Performs other duties as assigned.

Minimum Qualifications

Education and/or Experience Required:

• Bachelors Degree (B.A. or B.S.) from four-year college or university plus five years related experience and/or training, OR equivalent combination of education, experience, and skills needed to successfully perform the essential job functions.

Knowledge/Skills/Abilities Required:

• Highly competent knowledge level of Human Resources regulations, policies, procedures, and practices is essential.
• In-depth knowledge of federal and state laws and regulations including, but not limited to: ADA, EEO, FLSA, FMLA, HIPAA, I-9’s, OSHA, and related matters.
• Proficient understanding of Company policies and regulations concerning personnel, safety, security, and employee handbooks.
• Possess highly effective analytical, negotiation, managerial, and problem solving skills.
• Possess intermediate to advanced Microsoft Office skills.
• Proficient with basic math skills.
• Strong communication skills, including facilitation with teams and/or large groups, and direct interface with customers.
• Ability to make quick and effective decisions in line with the plant goals and objectives.
• Ability to supervise others by demonstrating coaching and leadership skills.
• Ability to identify opportunities for improvement and apply them effectively.
• Ability to demonstrate strong attention to detail.
• Ability to work independently with minimal supervision, to manage tasks, delegate, lead groups, and work with people from various functions/ departments
• Ability to maintain an acceptable attendance and safety record.
• Ability to work and communicate effectively with diverse staff in order to accomplish Plant goals and objectives.
• Ability to effectively work on multiple assignments, while responding to frequent interruptions and changing priorities.

Desired Qualifications:

• Bilingual Skills (English/Spanish) are desired.
• PHR/SPHR certificate preferred.